Do you usually find yourself in trouble when it comes to planning an event? Many people struggle with the process of how to make their event come together for their special day. Planning an event takes some expertise no matter how simple or complex the event can be. This blog will take you through the general event planning process that can be applied to any event type. Below are three easy practical steps anyone can follow to get started on their event planning process.
Figure out where you would like to hold your event, and how many people you plan on inviting. Having this base gives you the general knowledge if you will need to look for a venue that fits your event space needs, or if your indoor home or backyard will do. Some venues include tables and chairs, but others do not. It is important to ask this question when looking for a venue since these simple questions will affect your budget.
Once you have your location and the number of people nailed down, step number two is to figure out the color palette or theme of your event. This is important because it affects the way your guests feel about your event. When planning, you want to think about what the purpose of your event is. Create a “Mood Board” to help you stay on track with the look and feel of what you are going for. This is a great tip that the professionals use! Check out Pinterest, or even the Party Time Instagram or Website for ideas!
After you have your design, step number three is to figure out what décor you may already have, and what else you need in order to complete the look you are trying to achieve! Whether balloons, floral, or rentals like linens, china, and chargers, having a written or electronic list of things you need to buy or rent, makes it easy for you to keep track of your needs.
These are the three basic steps to getting your event planning process in motion. They are easy to follow and are the correct way to get events started. If you would rather leave this process in the hands of a professional, you can always hire an event planner/coordinator to help you through every step.
The Gin at Hidalgo Falls is an exemplary venue for any seasonal wedding and is perfect for those who seek an industrial and modern rustic look for their event. In March of 2021, Party Time Rentals along with other businesses participated in the open house at The Gin. Despite of COVID-19 conditions still present, there was a good turnout.
Safety was taken into consideration. Each vendor was separated six feet apart, and masks were a requirement to enter. There was also security patrolling around the venue and parking areas. Everyone seemed to be having a great time and comfortable with the way The Gin coordinated the open house.
Even though The Gin is surrounded by fields of farmland that create a country type ambiance, the inside is quite modern. The brick has added a new look, and the large wall windows have allowed for natural sunlight to illuminate the inside. Many photographers present said they, “would kill for this natural lighting (Eugene Drake, wearethedrakes.com).”
Overall, the open house was a success. I would recommend all couples to attend all venue open houses in order to gain information about the venue and other vendors surrounding the area the couple may find useful for completion of their wedding needs.
Open houses are a wonderful experience for the venue, vendors, and couples attending. The venue gains new couples who may want to reserve a booking, the vendors have opportunities of networking with others and gaining new clientele, and the couples can complete their desired wedding or gain new ideas.
In my wildest dreams, most pensive moments, I never envisioned the 2020 scenario that unfolded over these past 11 months. The year started much like any other – with high hopes and carefully laid plans – with optimism and confidence. In late 2019, as 2020 goals were prepared and objectives articulated, there was every reason to expect that Premiere Events would experience its 20th consecutive positive revenue growth year – every reason to believe that Party Time Rentals would continue to flourish.
As February began, storm clouds gathered on the horizon. Throughout the new year’s second month, the clouds darkened, and dire predictions about something called “COVID-19” were made. By March, news of a worldwide pandemic spread, until COVID’s very real threat to our physical and economic health dominated our thoughts – kept us awake at night – made us anxious and afraid.
Then came the deluge. Shut downs. Event bans. Cancellations, postponements and refunds. Unemployment, Furloughs, and Layoffs. For us, PPP was a ray of hope, and EIDL a means of restoring deposits. But the relief was short lived, and the economic challenges intensified. The psychological challenges deepened as well. Working, schooling and worshipping from home, we were adrift . . . our sense of community lost. Our very way of life changed fundamentally, perhaps, we feared, forever.
But what was, was, and what will be, will be. We cannot “cry over [figuratively] spilled milk”. In this 2021 New Year’s message, I’d like to share with you three important and decidedly positive lessons I, our company, and our teams learned from the unfortunate set of COVID circumstances.
First, we can do with much less than we think we need . . . or believe we “should” have. We can economize, tighten our belts and count our pennies. We can forgo the wants and the wows, and get back to basics. When our backs are against the wall and our bank accounts are shrinking fast, we can be frugal and fiscally conservative. Not stingy (we still awarded holiday team bonuses, albeit less impressive than normal and supported our favorite charities, although perhaps less generously), not miserly or tightfisted – but smart in our spending and wise in our use of all our resources, especially our cash. We can adapt, professionally certainly, and personally, when necessary, to a “lower standard of living”.
Second, we re-learned what we’d already known, but perhaps stored in the far reaches of consciousness – hope for the best, but wisely plan (and prepare) for the worst. Cindy Lo tweeted this week regarding Red Velvet’s pandemic experience, and pointed out how a cash reserve built up over the years helped her company cope with COVID’s economic impact. Had our company not done the same, we might not have made it.
Finally, we learned that yes, we truly are, all in this together. That’s a reality from which I, for one, took great comfort. Rick and Angela, two-thirds of the Premiere/ Party Time Executive Team, were rock solid. Their dedication and determination were (and are) invaluable. The “skeleton crew” that provided “essential services” and reported for duty during the shut down were brave and true. Working from home, our SACS (Sales and Customer Service Team) were rock stars. They responded to inquiries, fielded refund requests, provided information, attended webinars, and made meaningful contributions.
Marketing and website team members were diligent and creative, working hard, once the event ban was lifted, promoting micro-events and other event alternatives, reaching out to new markets, devising new strategies. Our DACS Team (Delivery and Customer Service) was diligent in following Clean, Safe and Essential (American Rental Association) protocols and remaining ever vigilant.
Sure, we did “it”, for us, but we did “it” for you, too. For each of you who rely on us to meet your rental needs. We kept our showrooms sanitary, treated our inventory as promised, purchased and provided products to help you better serve your customers. We kept in touch. We supported your efforts. We kept our promises and honored our commitments. Despite occasional drama, a dose of uncertainty and an element of doubt, we soldiered on. We’re grateful to each and all of you for the opportunity to have decidedly demonstrated that when the going gets tough, the tough get going. That only the strong survive.
As we look forward to this New Year, we, like many of you, will emerge tougher, leaner and better prepared for what lies ahead. It is our fondest hope and fervent plea that all of our best days lie ahead. New Year’s blessings to you and yours.
Are you looking for event rentals in the Bryan/College Station or surrounding areas (Navasota, Montomgery, Houston, Huntsville and beyond) for your upcoming wedding or event? Let us treat you!
We are so excited to announce that our event from the Spring, Waffles & Weddings, was such a success that we are continuing the tradition this Fall with Muffins & Mimosas! The dates will be the mornings of September 19th and October 3rd.
Party Time will provide a 1 hour appointment with an accompanying light breakfast and mimosas. Should you book in store that day, you will receive 10% off your reservation! That’s right… your entire reservation! Linens, tents, tables, chairs, and everything else!
There are so many popular trends in the wedding industry currently. Wedding trends are always evolving and growing, and while some trends may last only for a few months, some may stay around for years. I think that one of the longer-term trends in the wedding industry is finding unique ways to incorporate lighting to enhance the event space.
Whether it is through twinkle lights, rope lights, LED signs or bulbs, lit up marquee letters, chandeliers or paper lanterns, these types of lighting have the potential to greatly enrich the event scene. Lighting can significantly affect the mood of an event, both indoors and outdoors.
Outdoor lighting can add elegance to events that are held completely outside or receptions with outdoor patios, and many opt to add patio lighting or stringed bulbs to their outdoor space. Additionally, sparklers and fireworks are a great way to add glow to the night as a newlywed couple makes their exit.
If you are hosting your event at a venue, there are a few things to consider when planning the lighting for your event. First, know where the outlets are located and how much power they can accommodate. Next, you will want to know if any types of lighting are prohibited at the venue due to risk of overheating. Lastly, it is important to know what lighting is already provided at the venue to gage how much more you want to add.
There are so many ways to incorporate lighting at your event to help you bring your vision to life. If you are considering planning an event in the future, consider adding additional lighting to give your event a radiant glow that guests will remember forever.
Party Time Rentals is notorious for their excellent quality and beautiful linens. Our vast inventory includes linens with a wide variety of colors, patterns, and textures. One of my personal favorite linens that we offer at Party Time Rentals is the Lorena linen. It is one of our elegance linens and is popular for colorful events.
This stunning linen comes in a 90 x 156” size, which is floor length for an 8” rectangular table. Additionally, the Lorena linen comes in napkin size as well, for customers that prefer only a small touch of floral accents.
Although this linen may not match every type of event, it is perfect for tea parties, birthday parties, and even colorful weddings. Last week I assisted a customer who was planning a tea party themed bridal shower and she instantly fell in love with the Lorena linen after seeing it in the showroom. She knew right away that it would be perfect for the bride and would add a whimsical touch to the tea party.
The vibrant floral mix adds a pop of color and is perfect for converting any room into an elegant event space. I have seen customers select their napkin colors based on the warm and cool colors of the floral. These colors invoke feelings of calmness and tranquility. Customers will either place it on every single table at an event, or will sometimes use it on one specific table to designate it as the cake table or sign in table. If you love vibrant colors, this is the linen for you!
Are you searching for a rustic wedding venue, but still want it to be glamorous? Peach Creek Ranch’s wooden barn-like exterior paired with the crystal chandeliers of the reception hall encompass the country chic look every Texas Couple wants.
Peach Creek Ranch is one of the most popular wedding and event venues not only in the Bryan-College Station area, but in the Brazos Valley. Over the years we have done rentals for hundreds (yes- literally hundreds) of events and weddings.
Check out this all white wedding which opted to substitute Peach Creek’s mahogany garden chairs for our white french country chair to complete the “all-white” wedding look. My favorite part about our french country chairs are the overlapping circles that make an infinity sign. A perfect way to start your love forever!
Taking a closer look at this tablescape, the couple opted for our Bennett Wood chargers. Although no plates are at the table, this is a perfect way to have a “setting” along with the gold capri flatware and gold rimmed charlotte beverage glass.
A great way to mix up your table settings is to mix round and rectangle tables to add dimension. This wedding chose to incorporate farmhouse style tables. Our white ventian table requires no linen and is simply elegant. Also, check out that beautiful Post Oak Florist arrangement!
Our gold iron lanterns come in two different sizes. The gold lanterns really frame the floral and make those pink accents pop!
Our larger lanterns set on top of wine barrels and wood blocks add dimension to the front of the aisle. What a fun way to welcome guests and mix modern and rustic pieces!
Contact firstname.lastname@example.org to be set up with an event consultant who can help you create the Peach Creek Wedding of your dreams!
The Astin Mansion’s “stone room” to the left when you walk in is a dream. The natural lighting coming from all angles makes for the most beautiful photographs. The fireplace is an added feature which is in the center of the room and really accentuates the true vintage construction and design of the mansion.
Rachel Driskell Photography,Willow Lane, and Cake Junkie teamed up with us on this moody collab. Most of our rentals featured here are from Party Time Rentals’ sister store out of Austin, Premiere Select. The black velvet linen plays on the term “goth”, and the colorful floral tones it down for an overall moody vibe with a pop of color… also can we just marvel in those striking black pillar candles?
Our Premiere Select sculpted acrylic chairs with floral and greenery accent attached is such a unique feature. The different lines in the chair back allow the floral to be wired on and create a statement piece. This is similar to an aisle marker— but a chair marker!
Keeping the black just in the Black Ariana Wine Goblet, and pairing with our clear glass Valore beverage and champagne flute is the modern moody feel we are all here for! Valore is our most popular glassware line. It is simple and effortless at a good price.
The marble coupe dinner plate along with the cobbled black salad plate are the stars of the show and inspired this entire tablescape. A coupe plate means that instead of having a flat edge all the way around, it curves upwards (see our lily coupe dinnerware as well).
Also- can we also have a moment of silence for this glass platinum orizzonte charger? With flecks of silver glitter, it resembles an inward sunburst. We also own this charger in gold. It too is simply phenomenal.
We opted to cross and tie our capri gold dinner fork and knife with this cute piece of purple ribbon. We are always looking for fun ways to display your flatware besides in the traditional setting.
Overall this table setting is a 10/10 for us… be right back going to go look for any excuse to throw a party.
The closeup shot we all needed of this cute lil’ Willow Lane arrangement. Don’t the flowers look like they’re dancing to doy?
Moving outside and across the courtyard we designed the old “cigar room” that typically doubles as the bar area when you host an event at the Astin Mansion. We opted to create a lounge area with our beautiful Pewter Versaille furniture. Can you imagine a couple taking photographs here serving looks? #GOALS
Cake Junkie created this gorgeous statement cake that was displayed in the same furniture room. What better way to lounge than to look at something so beautiful and sweet?
The Astin is one of our favorite spots to showoff what we can do! Thanks to all of the vendors who participated!
Vendors: The Astin Mansion Rachel Driskell Photography Party Time Rentals Cake Junkie Willow Lane
When I first moved to College Station, the thing that most tickled me about this town was the fact that Bryan and College Station are essentially one little city. There is no dividing field between one town and the next. One second you’re driving down Texas in College Station and the next you’re still on Texas, but in Bryan!
Lake Walk Town Center is one of the most beautiful and serene spots located somewhere in between Bryan and College Station, to the east-ish of the city (our town is literally set up on a diagonal).
Last Summer while thumbing through local BABV venues, I realized that Lake Walk Town Center/The Stella Hotel was a member! This gave me the idea to design a mock photoshoot on the water. My inspiration was the sunset and I wanted my design to reflect it.
We created a small ceremony spot as well as a reception space. Although this was designed for a “wedding”, Lake Walk would make a great spot for a birthday, anniversary, or celebration of any kind!
The covered pavilion can be used for concerts, parties, picnics, dinners, and much more! Although originally I was going to make this where our guest tables would go, we opted to convert this empty space into a “ceremony” spot.
Our acrylic of our ghost chairs reflecting off of the fountains and the water make such a beautiful background. Although we set up for roughly 40, the area is large enough to accommodate at least 100.
Our clear lucite pedestals framed the ceremony space and were topped with beautiful arrangements from Tamara Menges Designs. Can you say FLOATING centerpieces?! Tamra has a beautiful eye for colors, check out her Instagram pages for more inspiration!
We carried over the wood and the acrylic from the ceremony space to the reception area. Our wood vineyard tables combined with the acrylic in the ghost chairs made the most beautiful lakeside setting.
To layer another texture on to the table, we opted to go with velvet napkins in a variety of colors. We switched shades of velvet napkins at every setting in an ombre effect of the beautiful sunset.
These orizzonte chargers are my personal favorite in our sister store, Premiere Select’s, charger collection. The foiled gold makes a starburst into the center (or sunburst for the purposes of this look!). Set on top of that were orange fiestaware plates. Fiestaware is so underrated! It comes in a variety of colors… purples, yellows, greens… it doesn’t have to be used for a “fiesta” themed party. It can add a pop of color to any table setting.
The gold flatware we chose was our American Sentry flatware. As opposed to our Capri Gold flatware, American Sentry is a shiny more yellow gold. To accentuate the gold we pulled glassware from our Charlotte line. The gold rim glasses add just enough design elements.
The last space we did was at the end of the dock. We created a little cocktail area and used our majestic burnt orange linens. It’s not very often we use orange here in Aggieland, but man did the sunshine make these linens stand out! The saturation of colors was so beautiful. We paired the cocktail tables with the square back ghost chairs from Premiere Select and WOW!
Lake Walk is definitely a beautiful spot that I would love to shoot at again. Shoutout to a great team that made this possible!
On Sunday March 8th we were asked to participate in an Open House at the newly renovated Fannin Oaks wedding and event venue in Madisonville, Texas. From the Party Time Rentals Showroom in South College Station, it is about a 40 minute drive.
Fannin Oaks has recently been remodeled and is such a beautiful blank space. When you walk in, you immediately take note of how giant the room is. This is definitely a venue that can accommodate a “small town wedding”… which ironically and quite literally means a giant wedding where you invite the entire town.
The room is lined in windows that look out over the Texas Hill Country. The walls are stark white with accents of stained wood to frame the windows and the ceiling beams. A beautiful black chandelier is perched in the center of the room.
Along with Green Teams, we were asked to be the featured rental and floral companies for the mock head table. My favorite thing about Open Houses is that they allow us the opportunity to explore different designs. For this particular event we went with a modern-whimsical-boho look. Mixing textures is my favorite… and quite frankly I would consider it my specialty! I love stepping out of the box and trying new things.
The first thing you will notice about the table is the gorgeous statement floral arrangement by Suzy Ghallager at Green Teams. Suzy is always excited to try new designs and anytime I send her a mood board of a crazy idea she never turns me down! This tall black floral stand brought out the black in the black capri flatware. The arrangement appears to be “floating” by being held up between two boards and LOADED with fun flowers and pampas grass. The goal was to add height to the head table as well as breaking up the GORGEOUS white shiplap wall that greets you immediately when you walk into the venue.
For the tabletop- our gorgeous rose velvet was a showstopper. Party Time’s velvet linens are everyone’s favorite and we frequently get complimented on the quality of them… they are very heavy too! When setting the tables you have to be careful to make sure the grain of the velvet is facing the same direction on each linen or else it will look like two different tablecloths!
For plates I really wanted to layer fun glass designs to mirror in the twists and turns of our sister store, Premiere Select’s, reef acrylic chair. This chair is a fun alternative to the standard round back ghost clear acrylic chair if you’re wanting a modern and unique place to sit. I’ve never paired a clear glass charger with a clear glass plate. Pictured here is our oasis glass charger and ocean breeze I wanted to challenge myself to step out of my comfort zone! Our clear glass carousel goblet went perfectly with the charger and dinner plate. Our carousel goblets are a current 2020 take on a cut crystal glassware. For the salad plate we paired our Tara plate which has a floral border and a small golden ring. The flowers on our Tara plate incorporate almost all colors so it can go with whatever color palette you choose! To add a pop and bring a wow factor, we pulled the bright turquoise out into our hemstitch napkin. Paired with our black capri– this setting was a hit!
I also had the opportunity to meet with lots of prospective couples and mingle with other fellow members in the Bridal Association. Broadway Bridal (sparklers & fireworks), Buppy’s Catering, and San Angel Photography to name a few!
Thank you Suzette and Liz for having us out!
Photos are courtesy of Katelyn Mizell (fka Southern Charm Photography)